Guest Room Administration
This menu is provided so that you can manually check rooms in and out, and move rooms, if the 7.00 is not interfaced with a property management system (PMS). As you follow the steps below, refer to this flowchart for a visual representation of the process:
Generally, if the system is connected to a PMS, you should use the PMS to effect these actions to ensure that the two systems remain in sync with each other.
The options provided are:
To check in a guest mailbox, press 1.
To check out a guest mailbox, press 2.
To move a guest mailbox, press 3.
Check In
Select this option and the system will prompt you to enter the mailbox to check in:
Enter the mailbox number, followed by the # key.
Enter the mailbox number and press #. If it is a valid guest mailbox, the system will perform the check in function and then state: This option is complete. Otherwise, it will state that the mailbox does not exist (even if it does exist, but is not a guest mailbox).
Check Out
Select this option and the system will prompt you to enter the mailbox to check out:
Enter the mailbox number, followed by the # key.
Enter the mailbox number and press #. If it is a valid guest mailbox, the system will perform the check out function and then state: This option is complete. Otherwise, it will state that the mailbox does not exist (even if it does exist, but is not a guest mailbox).
Move
Select this option and the system will prompt you to enter the mailbox to move from:
Enter the mailbox number, followed by the # key.
Enter the mailbox number and press #. The system will then prompt for the mailbox to move to:
Enter the destination mailbox, followed by the # key.
Enter the destination mailbox number and press #. If both mailboxes are valid, the system will perform the move function and then state: This option is complete.